Function
Accounts Payable is in charge of accurate and prompt re re re payment of most invoices for the City of Atlanta including yet not restricted to all re re re payments on purchase purchases (POs), blanket purchase sales, disbursement needs, travel advances and(employee that is iExpense reimbursement demands, cargo bills and give payments.
Inquiries from vendors in connection with status of unpaid invoices are usually managed by records Payable personnel. It’s the City’s policy that invoices should be directed to Accounts Payable. Invoices delivered to the division because of the provider must be forwarded to immediately Accounts Payable to make sure presence that the invoice has formally been gotten because of the town of Atlanta and therefore tracking and processing is started.
Companies the town of Atlanta is needed to meet with the laws of this irs for re re payments. To be compliant, brand new companies must submit proper paperwork (W-9 type) throughout the enrollment procedure. In case a W-9 type is maybe not on file prior to receipt of a invoice, re re re payment will soon be delayed.
The Accounts Payable division is accountable for establishing vendors in Oracle when it comes to after classifications:
Bank Wire Transfers Bond Refunds Water Refunds Law Claims Law Settlements Traffic Refunds (Municipal Court) Memberships (W 9 forms needed) Training Classes (W-9 forms needed) Employees
All the other companies must register at www.atlantaga.gov and then click “Doing Company with Us” for guidelines on becoming a provider.
The Accounts Payable division is additionally accountable for upgrading вЂremit to’ addresses.
Email Address
Department of Finance workplace for the Controller Accounts Payable 68 Mitchell Street Suite 6100 Atlanta, Georgia 30303
Workers Workers must make use of the iExpense module of Oracle become reimbursed for just about any funds allocated to behalf for the City of Atlanta. This can include travel reimbursements. Present workers have the choice to sign up to get reimbursements within their payroll direct deposit records.
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Invoices the town of Atlanta processes invoices utilizing the information supplied in the Purchase Order. The Purchase Order is really a legal binding contract between third party manufacturers in addition to City of Atlanta.
• Invoice Requirements a invoice that is valid associated with after: a. Supplier name b. Supplier address c. Invoice number d. Invoice date ag ag ag ag ag ag ag e. Purchase Order number f. Ship to location g. Requesting division h. Requestor’s title (optional) i. Complete re re re re re re payment terms j. amount k. Product cost l. Description of goods/service supplied m. Extended price n. Cargo (as applicable) o. Other fees (as relevant) p. Total quantity
• Invoice Submission All invoices must be submitted towards the City of Atlanta’s Accounts Payable division. Construction associated jobs are exempted out of this guideline. These invoices should always be submitted towards the division keeping the agreement.
The town of Atlanta is going towards a paperless environment and is consequently advertising electronic (internet portal) or e-mail submission of invoices. While at the moment it will probably continue being an alternative, mailing/hand distribution of invoices could be the City’s least favored way of invoice submission.
Choice 1: WEB PORTAL (iSupplier)
Choice 3: U.S. Mail
City of Atlanta Accounts Payable Dept Department Requesting Goods/Service (see choices list in 6.1 Invoice needs) 68 Mitchell Street Suite 6100 Atlanta, GA 30303
This is the supplier’s plus the department’s obligation to ensure invoices are promptly forwarded to Accounts Payable and that duplicate invoices aren’t submitted.
Papers necessary for re re re payment to be manufactured are • Disbursement Request Form (must include an approved and legible signature) • Supplier Invoice
Re re re re re Payments the populous city of Atlanta’s preferred way for making re re re payments to vendors, as well as for issuing reimbursements to workers is through electronic re re re payment (in other words. Automated Clearing Home (ACH)). This process of re re re payment is more protected, timely and value effective. As of this time, paper check circulation can also be available though susceptible to limitations.
Electronic re re payments to manufacturers made through ACH, will be deposited straight in to the supplier’s account in line with the arranged re re re re re re payment terms.
Click on this link to get into the ACH authorization type to possess invoice payments deposited straight into your bank account: ACH Authorization Form
Exemption from Sales/Use Tax the town of Atlanta, a municipality in the State of Georgia, is exempt from having to pay product product product product product sales and make use of fees on acquisitions of concrete home and pay day loans relevant rentals. Repayment or reimbursement of product product product product sales and make use of taxation won’t be made. Please contact records Payable when it comes to many form that is current.